Death Certificate from Ukraine — Document Retrieval Service
I help clients worldwide obtain Ukrainian death certificates, death extracts, or certified archival copies. With 16 years of experience working with Ukrainian archives and civil registry offices, I handle all procedures on your behalf and ensure secure delivery of legally valid documents for immigration, consular, or legal cases.
Original price was: 150 EUR.125 EURCurrent price is: 125 EUR.
Key Info at a Glance
What documents can be received?
You can request a Ukrainian death certificate, a death extract, or a certified copy of the original entry. Documents are issued either by civil registry offices (for records younger than 76 years) or by Ukrainian state archives (for older records).
Here you can compare the content of each type of the death document.
How long does it take?
Civil registry death certificates / extracts typically take 1–3 weeks to obtain, while archival older records require 3–7 weeks depending on the region and archive workload.
Where can I use death documents from Ukraine?
Ukrainian death certificate / extract / copy of the record could be used in different life situations and legal cases:
• If you lost the original Ukrainian death certificate and need it for pension or insurance claims
• If you need a document for immigration, consulate, or inheritance procedures abroad
• If you require a certified copy or apostille for cross-border legal cases
• If the death occurred long ago and only an archival record exists and you will use it in genealogical and family history research
Is apostille available?
Yes. Apostille for Ukrainian death documents is available upon request (not included in the price), and the document can be delivered worldwide after legalization. The apostille procedure, carried out by the Ministry of Justice of Ukraine, takes 1-5 weeks.
Ukrainian death certificates and archival death records can be used internationally once apostilled under the Hague Convention 1961↗. They are commonly accepted for immigration cases, inheritance proceedings, and official legal filings.
What is the procedure for Ukrainian death document retrieval service?
The procedure is transparent and includes the following steps:
⟶ You share the required information.
⟶ I check whether the death document can be obtained.
⟶ If possible, you pay the invoice and provide the required documents (for records under 76 years old).
⟶ I obtain the death document and send you a scanned copy.
⟶ If requested, I legalize it with an apostille and send you scans.
⟶ I mail the original and provide a tracking number.
⟶ You receive a shipment with the official death document from Ukraine.
The document is fully legally valid and ready for submission to your lawyer, consulate, or any legal authority.
What documents are required to obtain a death certificate?
For deaths registered less than 76 years ago, the following documents may be required from you:
• notarized power of attorney
• notarized copies of birth and/or marriage documents, proving your family ties with the person, whose marriage document you need
All these notarized documents should be with an apostille and sworn translation into Ukrainian.
Types of Death Documents in Ukraine
Ukrainian death documents vary depending on the age of the record and the institution responsible for preserving it. This section explains the main document types issued by civil registry offices and state archives.
Ukrainian death certificate
Current Ukrainian legislation allows to get several types of documents about death. Firstly, it permits obtaining a death certificate from Ukraine, for records younger than 76 years, that contains the main information about the deceased person, like full names, date and place of death, date and place of birth.
Death certificates in Ukraine are issued by the relevant and competent civil registry office (DRATS / ZAGS).
But death certificate↗ is not the only option for legal death documents.
Ukrainian death extract
Secondly, it’s allowed to get death extract in Ukraine (for records younger than 76 years) that contains additional information about the deceased person, like their nationality/ethnicity, but doesn’t contain their date and place of birth.
Certified copy of death record from Ukraine
Thirdly, it’s a certified copy of the death record with an archival death certificate from Ukraine (for records older than 76 years), and contains all included information. In conclusion, type of death document depends on your needs and legal requirements.
Comparing death document types
| Death Certificate for a death registered less than 76 years ago | Death Extract for a death registered less than 76 years ago | Certified Copy of death record for a death registered more than 76 years ago | |
|---|---|---|---|
| Full names of deceased | yes | yes | yes |
| Date of death | yes | yes | yes |
| Place of death | yes | yes | yes |
| Date of birth | for death after 1969 | no | if specified |
| Place of birth | for death after 1969 | no | no |
| Citizenship | if specified | if specified | if specified | Nationality (ethnicity) | no | yes | if specified |
| Family (parents, spouses, kids) | no | no | no |
How It Works Workflow of Legal Death Documents Retrieval
Input info about death
Please fill out the request form and provide an exact input information you have about death: when the death occurred (date or at least approximate year), and where the death occurred (exact village/town/city). Please include full names of the person whose death document you need.
Eventually, if you don’t know place or date of death, you may provide additional information that could help in tracing record.
Analysis
Using archival inventories and my long-term experience, I will analyze the information you provide and determine whether it is possible to obtain the death documents, whether the original records were preserved, and whether there are any potential risks.
Invoice
Generally, for records younger than 76 years old, you provide the required documents: in most cases younger 76 years, originals or scanned copies of a power of attorney and copies of documents proving kinship (family ties) [kinship↗] will be required from you.
You pay the invoice.
Obtaining death certificate
Thereupon, I will retrieve the death record in Ukrainian archives or civil registry offices and obtain the death certificate / extract in Ukraine you need from the relevant competent authorities. I will send you scanned copies of the obtained documents. If needed, the official death document can be legalized with an apostille (paid separately). Certainly, I will send originals of these documents to the address you specified and provide the tracking number by regular post (included in the price) or by DHL (paid separately).
Output — official death certificate from Ukraine
Afterward, you receive shipment with the official death document from Ukraine. It’s fully legally binding, so you can safely submit these certificates to the consulate or your lawyer.
FAQs
Is it possible to obtain a death certificate from Ukraine remotely?
Surely. Please fill out the request form and specify information you have and requirements to be fulfilled.
Do you provide a legalization of obtained death documents?
Full legalization for obtained death certificates/extracts could be provided by request. Apostillization by Hague Convention 1961 is possible for death certificates and death extracts received from Ukrainian civil registry offices and for archival death certificates. This additional service is paid separately.
How long does it take to apostillied death documents Ukraine?
When documents are issued by civil registry offices in Ukraine (records under 76 years old), processing usually takes 1–3 weeks. If the documents come from Ukrainian archives (records older than 76 years), the timeframe extends to about 4–6 weeks as they need to be validated by the State Archival Service of Ukraine.
Do you provide a sworn translation of obtained death documents?
It’s always best to arrange the sworn translation directly in the country where the document will be used for the smoothest process.
Do you provide a translation of obtained death documents into English?
Yes, of course. I will provide you with a content of the death document from Ukraine.
What is a death certificate from Ukraine?
Ukrainian death certificate is an official document proving registration of the death in Ukraine and issued by the competent civil registration office on a special form with multi-level protection, and contains the following information:
- Full names of the deceased person
- Date of the death
- Place of the death
- Date of birth
- Place of birth
- Date and place of registration
Current Ukrainian death certificate does not contain nationality/ethnicity, this information could be provided in death extract.
How long does it take to obtain death certificate from Ukraine?
Obtaining a death certificate in Ukraine for a record less than 76 years old typically requires 1–3 weeks.
What is a death extract from Ukraine?
Ukrainian death extract is an official document proving registration of death in Ukraine and issued by the competent civil registration office on a regular paper. It contains full name of the deceased person, date of the death, place of the death, when and where the death registration took place. Moreover, unlike a death certificate, death extract from Ukraine contains information about the nationality/ethnicity recorded in the death record.
How long does it take to obtain death extract from Ukraine?
Getting a death extract in Ukraine for a record less than 76 years old also takes approximately 1–3 weeks.
What is a death record?
A death record is the primary document on the basis of which all documents about this death, such as a death certificate or death extract, are issued. Interestingly, the only connection between a death record and previously issued death certificates is the notes in the record on earlier issued duplicate certificates. Very often, old death certificates contain incomplete or inaccurate information compared to the original death record. Such errors could have appeared due to the human factor of the person issuing the death certificate.
What is a certified copy of the death record from Ukraine?
A certified copy of the death record from Ukraine is an official copy of the death record with originality certification, issued by competent civil registration office or archival institution in Ukraine. Certified copies of death records could be provided for death acts that took place less than 76 years ago.
How long does it take to obtain certified copy of the death record from Ukraine?
If the death registered more than 76 years ago, it takes 3-7 weeks to get a certified copy of the death record in Ukraine.
What information do I need to provide to order a death certificate from Ukraine remotely?
You may provide complete information in the request form and specify requirements to be fulfilled. Incomplete information about the death should be processed through the Expertise, that paid separately.
What documents do I need to provide to order death certificate from Ukraine remotely?
If a death was registered less than 76 years ago, you will need to provide the following documents:
- Notarized power of attorney with an apostille and sworn translation into Ukrainian
- Notarized copies of birth and death documents, proving your family ties with the person whose death document you need. All these notarized copies should be with an apostille and sworn translation into Ukrainian
In case of difficulties with the PoA, please let me know, there is always an option to get documents you need.
When a death was registered more than 76 years ago, no documents are required.
I don’t know where or when my ancestor took death, is it possible to retrieve a death record in Ukraine with limited information?
Yes, I will provide you with the preliminary research even the input death information is limited: all possible opportunities will be identified during this preliminary expertise. Preliminary expertise research paid separately.
What are the shipment options for death documents from Ukraine?
The price includes free shipment via regular post with a tracking number. Regular post usually delivers packages within 21–40 days. Fast 11-days delivery via DHL may be ordered and paid separately.
What are the payment options for death documents?
Invoices may be paid via SWIFT or SEPA bank transfer (including neobanks as Wise, Revolut etc.), PayPal, and cryptocurrencies.
How is my personal information protected?
All client data and documents are handled with strict confidentiality. Digital files are stored on encrypted drives, and physical records accessed on-site are never removed from archival premises without proper authorization. We sign nondisclosure agreements upon request.
Can you handle retrieve and obtain death documents for non-Ukrainian speakers?
Certainly, I retrieve documents in Ukrainian, Russian, Polish, Latin, Romanian, and German. You will receive translation into English.
Samples of archival documents about death
Below are examples of Ukrainian death archival records issued during different historical periods, including civil registry entries and older church / synagogue documents.
These records can be obtained as certified copies or archival extracts / certificates and are legally valid for immigration, inheritance, and other lawful procedures.
Why You Can Rely on Me
Obtaining death documents could be a complex process with multi-stage procedures, but with years of experience I know exactly how to navigate it and can secure your documents efficiently on your behalf. I manage all procedures securely and communicate each step clearly, ensuring you receive a reliable result. Request your document today.
Key Takeaway
I help clients worldwide obtain Ukrainian death certificates, death extracts, and certified archival copies from civil registry offices and state archives. With 16 years of experience, I handle all procedures, apostille requests, and worldwide delivery of valid documents for consular, immigration, and other legal cases.
About Your Document Specialist
My name is Oleg Verbliudov. Since 2009, I have been professionally obtaining birth, marriage, and death documents from Ukrainian civil registry offices and state archives, specializing in retrieval and legalization procedures.
