Death Certificate from Ukraine — Document Retrieval Service

Surely. Please fill out the request form and specify information you have and requirements to be fulfilled.

Full legalization for obtained death certificates/extracts could be provided by request. Apostillization by Hague Convention 1961 is possible for death certificates and death extracts received from Ukrainian civil registry offices and for archival death certificates. This additional service is paid separately.

When documents are issued by civil registry offices in Ukraine (records under 75 years old), processing usually takes 1–3 weeks. If the documents come from Ukrainian archives (records older than 75 years), the timeframe extends to about 4–6 weeks as they need to be validated by the State Archival Service of Ukraine.

It’s always best to arrange the sworn translation directly in the country where the document will be used for the smoothest process.

Yes, of course. I will provide you with a content of the death document from Ukraine.

Ukrainian death certificate is an official document proving registration of the death in Ukraine and issued by the competent civil registration office on a special form with multi-level protection, and contains the following information:

• Full names of the deceased person
• Date of the death
• Place of the death
• Date of birth
• Place of birth
• Date and place of registration

Current Ukrainian death certificate does not contain nationality/ethnicity, this information could be provided in death extract.

Obtaining a death certificate in Ukraine for a record less than 75 years old typically requires 1–3 weeks.

Ukrainian death extract is an official document proving registration of death in Ukraine and issued by the competent civil registration office on a regular paper. It contains full name of the deceased person, date of the death, place of the death, when and where the death registration took place. Moreover, unlike a death certificate, death extract from Ukraine contains information about the nationality/ethnicity recorded in the death record.

Getting a death extract in Ukraine for a record less than 75 years old also takes approximately 1–3 weeks.

A death record is the primary document on the basis of which all documents about this death, such as a death certificate or death extract, are issued. Interestingly, the only connection between a death record and previously issued death certificates is the notes in the record on earlier issued duplicate certificates. Very often, old death certificates contain incomplete or inaccurate information compared to the original death record. Such errors could have appeared due to the human factor of the person issuing the death certificate.

A certified copy of the death record from Ukraine is an official copy of the death record with originality certification, issued by competent civil registration office or archival institution in Ukraine. Certified copies of death records could be provided for death acts that took place more than 75 years ago.

If the death registered more than 75 years ago, it takes 3–7 weeks to get a certified copy of the death record in Ukraine.

You may provide complete information in the request form and specify requirements to be fulfilled. Incomplete information about the death should be processed through the Expertise, that paid separately.

If a death was registered less than 75 years ago, you will need to provide the following documents:

• Notarized power of attorney with an apostille
• Notarized copies of birth and death documents, proving your family ties with the person whose death document you need. All these notarized copies should be with an apostille.

In case of difficulties with the PoA, please let me know, there is always an option to get documents you need.

When a death was registered more than 75 years ago, no documents are required.

Yes, I will provide you with the preliminary research even the input death information is limited: all possible opportunities will be identified during this preliminary expertise. Preliminary expertise research paid separately.

The price includes free shipment via regular post with a tracking number. Regular post usually delivers packages within 11–32 days. Fast 8–13-days delivery via DHL may be ordered and paid separately.

Invoices may be paid via SWIFT or SEPA bank transfer (including neobanks as Wise, Revolut etc.), PayPal, and cryptocurrencies.

Your data is protected under GDPR (our Data Protection Policy) and by design: I keep no client database, CRM, or mailing lists — your information exists only in our direct correspondence and legally required payment records. Personal data from records is shared with archives and authorities only when the records are younger than 75 years and only to the extent needed to fulfil your order; your power-of-attorney details go solely to the civil registry offices that legally require them. Everything is TLS-encrypted, hosted in the EU, and deletable on your request.

Certainly, I retrieve documents in English, Ukrainian, Russian, Latin, Polish, German, Hungarian, Czech, Latvian, and Romanian. You will receive translation into English.