Birth Certificate from Ukraine — Document Retrieval Service
I help clients worldwide obtain Ukrainian birth certificates, birth extracts, and certified archival copies directly from civil registry offices and state archives. With 16 years of professional experience, I handle the entire retrieval and legalization process so you receive documents that are fully valid for consular, immigration, and other official procedures.
Original price was: 150 EUR.125 EURCurrent price is: 125 EUR.
Key Info at a Glance
What documents can be received?
You can request and receive the following Ukrainian birth documents:
• birth certificate (for records <76 years old)
• birth extract (for records <76 years old)
• certified copy of the birth record with archival birth certificate (for records >76 years old).
Here you can compare the content of each document.
How long does it take?
Birth civil registry certificates / extracts (records <76 years old) take 1–3 weeks, while archival documents (records >76 years old) usually require 3–7 weeks depending on the region and archive workload.
Is apostille available?
Yes. Apostille for Ukrainian birth documents is available upon request (not included in the price). The apostille procedure, carried out by the Ministry of Justice of Ukraine, takes 1-5 weeks.
Ukrainian birth documents are accepted internationally once apostilled under the Hague Convention 1961↗. They are commonly used for immigration cases, citizenship proceedings, and official legal filings.
Can I order it from abroad?
Yes. You can request a Ukrainian birth certificate remotely from any country. I manage all communication with Ukrainian authorities and deliver the documents worldwide.
What is the procedure?
The algorithm for retrieving a Ukrainian birth document is clear, transparent, and includes the following steps:
⟶ You share the required information.
⟶ I check whether it’s possible to obtain the birth document.
⟶ If possible, you pay the invoice and provide the required documents (for records under 76 years old).
⟶ I obtain the birth document and send you a scanned copy.
⟶ I legalize it with an apostille (upon your request) and send you scans.
⟶ I mail the original and provide a tracking number.
⟶ You receive a shipment with the official birth document from Ukraine.
The document is fully legally valid and ready for submission to your immigration lawyer, consulate, or any legal authority.
What documents are required from me?
To obtain legal documents for births registered less than 76 years ago, the following documents may be required from you:
• notarized power of attorney
• notarized copies of birth and/or marriage documents, proving your family ties with the person, whose birth document you need
All these notarized documents should be with an apostille and sworn translation into Ukrainian.
Types of Birth Documents in Ukraine
Ukrainian birth documents differ based on the year of registration and the institution that maintains the record. This section describes the primary document types issued by civil registry offices (DRATS) and state archives, and explains the differences between them.
Ukrainian birth certificate
Current Ukrainian legislation allows to obtain several types of documents about birth. Firstly, it permits obtaining a birth certificate from Ukraine, for records younger than 76 years, that contains the main information about a person’s origin, like date and place of birth, full names of the parents. But birth certificate↗ is not the only option of legal birth documents.
Ukrainian birth extract
Moreover, it’s allowed to get birth extract in Ukraine (for records younger than 76 years) that contains additional information about the parent’s, like their nationality/ethnicity.
Certified copy of birth record from Ukraine
In addition, it’s a certified copy of the birth record with an archival birth certificate from Ukraine (for records older than 76 years), and contains all included information. In conclusion, type of birth document depends on your needs and legal requirements.
Comparing birth document types
| Birth Certificate for a birth registered less than 76 years ago | Birth Extract for a birth registered less than 76 years ago | Certified Copy of birth record for a birth registered more than 76 years ago | |
|---|---|---|---|
| Full names of person (child) | yes | yes | yes |
| Date of birth | yes | yes | yes |
| Place of birth | for birth after 1956 | for birth after 1956 | if specified |
| Nationality (ethnicity) of person (child) | no | no | no |
| Parents’ nationality (ethnicity) | no | yes | if specified |
How It Works? Workflow for Receiving Birth Documents
Step 1: Input info about birth
Please fill out the request form and provide an exact input information you have about birth: when the birth occurred (date or at least approximate year), and where the birth occurred (exact village/town/city). If it’s suitable for you, please include full names of the person whose birth document you need.
Eventually, if you don’t know place or date of birth, you may order person’s death certificate to find this info.
Step 2: Analysis
Using archival inventories and my long-term experience, I will analyze the information you provide and determine whether it is possible to obtain the birth documents, whether the original records were preserved, and whether there are any potential risks.
Step 3: Invoice
Typically, you provide the required documents: in most cases younger 76 years, it’s originals or scanned copies of a power of attorney and copies of documents proving kinship (family ties) [kinship↗].
You pay the invoice.
Step 4: Obtaining birth certificate
Thereupon, I will retrieve the birth record in Ukrainian archives or civil registry offices and obtain the birth certificate / extract in Ukraine you need from the relevant competent authorities. I will send you scanned copies of the obtained documents. If needed, the official birth document can be legalized with an apostille↗ (paid separately). Certainly, I will send originals of these documents to the address you specified and provide the tracking number by regular post (included in the price) or by DHL (paid separately).
Step 5: Output — official birth certificate from Ukraine
Afterward, you receive shipment with the official birth certificate from Ukraine. It’s fully legally binding, so you can safely submit these documents to the consulate or your immigration lawyer.
FAQs
Is it possible to obtain a birth certificate from Ukraine remotely?
Surely. Please fill out the request form and specify information you have and requirements to be fulfilled.
Do you provide a legalization of obtained birth documents?
Full legalization for obtained birth certificates/extracts I receive is available upon request. Apostillization by Hague Convention 1961 is possible for certificates/extracts from Ukrainian civil registry offices and for archival certificates. However, this additional service is paid separately.
How long does it take to apostillied birth documents Ukraine?
When documents are issued by civil registry offices in Ukraine (records under 76 years old), processing usually takes 1–3 weeks. Meanwhile, if the documents come from Ukrainian archives (records older than 76 years), the timeframe extends to about 4–5 weeks.
Do you provide a sworn translation of obtained birth documents?
In fact, it’s always best to arrange the sworn translation directly in the country where you will use the document for the smoothest process.
Do you provide a translation of obtained birth documents into English?
Yes, of course. Thus, I will provide you with a content of the birth document from Ukraine.
What is a birth certificate from Ukraine?
Ukrainian birth certificate is an official document proving registration of birth in Ukraine and issued by the competent civil registration office on a special form with multi-level protection, and contains the following information:
- Full name of the child
- Child’s date of the birth
- Child’s place of the birth (for records after 1957)
- Full names of the parents
- Parents’ citizenship (for records after 1969)
- Where and when the birth registration took place
Although, current Ukrainian birth certificate does not contain parents’ nationality/ethnicity, this information could be provided in birth extract.
How long does it take to obtain birth certificate from Ukraine?
Usually, obtaining a birth certificate in Ukraine for a record less than 76 years old requires 1–3 weeks.
What is a birth extract from Ukraine?
Ukrainian birth extract is an official document proving registration of birth in Ukraine and issued by the competent civil registration office on a regular paper.
It contains full name of the child, date of the birth, place of the birth (for records after 1957), full names of the parents, where and when the birth registration took place. Moreover, unlike a birth certificate, birth extract from Ukraine contains information about the nationality/ethnicity recorded in the birth record.
How long does it take to obtain birth extract from Ukraine?
Getting a birth extract in Ukraine for a record less than 76 years old also takes approximately 1–3 weeks.
What is a birth record?
A birth record is the primary document on the basis on which you receive all documents about a person’s birth, such as a birth certificate or birth extract. Notably, the only connection between a birth record and previously issued birth certificates is the notes on earlier issued duplicates. Very often, old birth certificates contain incomplete or inaccurate information compared to the original birth record. Such errors could have appeared due to the human factor of the person issuing the birth certificate.
What is a certified copy of the birth record from Ukraine?
A certified copy of the birth record from Ukraine is an official copy (scanned copy or photocopy in paper form) of the original of some birth record with originality certification, issued by competent civil registration office or archival institution in Ukraine. Certified copies of birth records could be provided for birth acts that took place less than 76 years ago.
How long does it take to obtain certified copy of the birth record from Ukraine?
If the birth registered more than 76 years ago, it takes 3-7 weeks to get a certified copy of the birth record in Ukraine.
What information do I need to provide to order a birth certificate from Ukraine remotely?
You may provide complete information in the request form and specify requirements to be fulfilled. Furthermore, incomplete information about the birth should be processed through the Expertise, that paid separately.
What documents do I need to provide to order birth certificate from Ukraine remotely?
If a registration of birth was less than 76 years ago, you will need to provide the following documents:
- Firstly, a power of attorney (from public notary) with an apostille and sworn translation into Ukrainian
- Additionally, copies of birth and marriage documents (from public notary), proving your family ties with the person, whose birth document you need. Similarly, all these notarized copies should be with an apostille and sworn translation into Ukrainian
In case of difficulties with the PoA, please let me know, there is always an option to get documents you need.
When a registration of birth was more than 76 years ago, no documents are required.
I don’t know where or when my ancestor was born, is it possible to retrieve a birth record in Ukraine with limited information?
Yes, I will provide you with the preliminary research even the input birth information is limited. All possible opportunities will be idetnified during this preliminary expertise. However, preliminary expertise research is paid separately.
What are the shipment options for birth documents from Ukraine?
The price includes free shipment via regular post with a tracking number. Regular post usually delivers packages within 21–40 days. Fast 11-days delivery via DHL may be ordered and paid separately.
What are the payment options for birth documents?
Invoices may be paid via SWIFT or SEPA bank transfer (including neobanks such as Wise, Revolut etc.), PayPal, and cryptocurrencies.
How is my personal information protected?
All client data and documents are handled with strict confidentiality. Digital files are stored on encrypted drives, and physical records accessed on-site are never removed from archival premises without proper authorization. We sign nondisclosure agreements upon request.
Can you handle retrieving and obtaining birth documents for non-Ukrainian speakers?
Certainly, I retrieve documents in Ukrainian, Russian, Polish, Latin, Romanian, and German. You will receive translation into English.
Samples of archival documents about birth
Ukrainian birth records under 75 years remain with the civil registry (DRATS), while older records are moving to state archives, including Soviet-era books and pre-1919 church or synagogue registers. Below are examples of Ukrainian birth archival records created during different historical periods.
With 16 years of experience, I help clients worldwide obtain Ukrainian birth certificates, extracts, and archival birth records from civil registry offices and state archives. I manage all retrieval and legalization procedures, including apostille, and provide tracked worldwide delivery of legally valid documents.
About Your Document Specialist
My name is Oleg Verbliudov. Since 2009, I have specialized in high-accuracy retrieval of Ukrainian birth, marriage, and death documents through civil registry offices and state archives. My work is grounded in deep procedural knowledge and precise document handling.
Why You Can Rely on Me
Birth document retrieval often involves a complex, multi-step procedure, but decades of experience allow me to handle each stage smoothly and efficiently. I take care of all formalities securely to ensure you receive a reliable result. Request your birth document today.
